How to do churn analysis

How to conduct Churn Analysis?

Churn is not just a Customer Success problem. It cuts across the product, support, pricing, usage, customer success, user experience, the solution we are offering, and more.

Churn is inevitable. Period. But the better we analyze churn, the better we will be at reducing the churn.

So, I think it’s time we set up a process to analyze our own churn. Or we will never learn or even worse we will learn with assumptions and from half-baked data. To open our minds to learning, we need a process, which dictates that we do it right and holistically. Do remember that a closed mind can still deceive a process, although it’s always hard to ignore the data.

So I present to you FAIR, post mortem of a churned account.

Pro tip: Why Customer Retention is important for B2B SaaS

FAIR or Feedback, Analysis, Interview, and Review is a process I created within CustomerSuccessBox.


 Many times they would have been telling us their problems, either customers were too soft in mentioning that, or we were too distracted that we could never capture the importance of it. So we look back at all the feedback, especially feedback received in the recent past and recurring feedback.

Customer Churn


 Data never lies, we analyze the way they have been using the platform:

  • Which use cases were nailed, were unaware
  • Frequency of the usage, what exactly they use to spend time on
  • Which users were consuming, was the right stakeholders using the product?
  • How many QBRs had happened? What you discussed?
  • What was the trend of usage?
  • Were they showing early signs of churn(drop in usage, not using features)?.

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We do a Post Churn Interview and ask the very fundamental questions.

  • What value was getting from your product? 
  • What is the current expectation from the team  (many times this will be different from why they buy in the first place since they would have matured in their understanding and practice)?
  •  What we could have done / can do to retain your business? 
  • Will you recommend it to someone? (why and why not)? 


Then we sit down as a team (at least success, onboarding, delivery team support, product, all the people involved in the team & most importantly include product team as ) to review all of the above and translate the learnings into actions.

Sample Playbook for Churn Analysis, which gets triggered automatically as soon customer churn.

Sample Playbook for Churn Analysis, which gets triggered automatically as soon customer churn.


Identified improvement areas and blind spots need to be converted to actions. So we will be updating/adding processes, product roadmap, and other practices across functions as required. Sharing learnings, outcomes, and decisions with the entire team.


Simply put :

Churn is inevitable but a detailed analysis will help you get control of unexplained churn and surprise churn.

Customer Retention

Puneet leads CustomerSuccessBox. He is deeply passionate about the three product joys - the joy of producing, the joy of selling, and the joy of ownership. His inspirations come from family, friends, mentors, people he works with and from free thinkers like Eric Ries (The Lean Startup), Tim Brown (Change by Design: Design thinking) and many more.